How to Use Google Meet at SFBU

Introduction:

Google Meet is a powerful tool for hosting online meetings, classes, and collaboration sessions. It is fully integrated into SFBU’s Google Workspace, making it easy to schedule, host, and join meetings. Follow the steps below to sign in, schedule, and manage your Google Meet sessions efficiently.

1. Sign in to Your SFBU Email and Access Google Meet

To access Google Meet, you can follow any of the following methods:

• From the Google Apps Launcher:

  • Sign in to your SFBU email account.
  • In the top right-hand corner, click on the Google Apps Launcher (the grid icon).
  • Look for and click on the Meet icon to open Google Meet.

• Directly via Browser:

  • Open your browser and go to meet.google.com. You will be prompted to sign in with your SFBU email account.

• From Google Calendar:

  • Google Meet is also integrated with Google Calendar. You can schedule and launch meetings directly from Calendar when creating events.

2. How to Schedule a Meeting in Google Meet

Using Google Meet:

1. Open Google Meet.
2. Click New meeting.
3. Choose how you want to schedule or invite participants:
   • Send invite via link or email: Click Send invite to share the meeting link with participants.
   • Copy meeting invite details: Click Copy meeting invite to manually share the details.
   • Send an email invite: Click Share via email to email participants directly.
4. When you’re ready to start the meeting, click Join now.
5. Before your first meeting, allow access to your microphone and camera.
   • Microphone: Click the microphone icon to turn it on or off.
   • Camera: Click the camera icon to turn it on or off.
6. To join the meeting, click Join now.
7. To end the meeting, click Leave call.

Using Google Calendar:

You can also schedule meetings directly from Google Calendar, which automatically adds a Google Meet link to your event:

1. Open Google Calendar and create a new event.
2. Click Add Google Meet video conferencing to automatically generate a meeting link.
3. Add guests by clicking Add guests and entering their email addresses.
4. Click Save to finalize the event.
5. Click Send to notify your guests via email with the meeting details.

Note: If you're a Google Workspace user, you can add a dial-in number to the meeting for attendees who want to join by phone. Guests may forward the meeting link, but any uninvited participants must be accepted by someone in the meeting from your organization.

3. How to Share Your Screen in Google Meet

Once you’re in a meeting, you can share your screen with participants to present content.

1. Click the Present now button at the bottom of the screen.
2. Choose what you want to share:

   • A Chrome tab: Share a specific tab. This option is useful for sharing audio or videos.

   • A window: Share a specific window. This option is ideal for switching between different windows without interrupting the meeting.

   • Your entire screen: Share everything visible on your screen. If using multiple screens, you will be able to choose which screen to share.

3. Tip: If you’re sharing content across multiple tabs, it’s recommended to use the Window option to ensure smooth transitions. Using Tab locks the view to the selected tab, so students or participants won’t see any changes if you switch tabs.

4. Google Meet Tutorial Video:

For a step-by-step visual guide on how to use Google Meet, watch this Google Meet Tutorial Video.